Privacy Notice

Introduction

This Privacy Notice sets out how your personal data is collected, what it is used for and why.  Please read this Privacy Notice so you are aware of how we are using your data. We will notify you if this Privacy Notice changes in respect of your data.

This Privacy Notice was last updated on 24 May 2018.

Who we are

Manchester City of Sanctuary (MCoS) is the ‘Data Controller’ and responsible for your personal data.  If you have any questions about this Privacy Notice, please email us or write to us at Manchester City of Sanctuary, C/O Levenshulme Inspire, 747 Stockport Rd, Manchester M19 3AR

Where we get your information

We get your information either from forms you fill in online or at our events.

What will we do with your information

We collect information from the following people for the following purposes:

  • Members: To administer and communicate with you about your membership and upcoming events.
  • Supporters: To send updates about events, opportunities and co-ordinate volunteering activity.
  • Suppliers: To obtain quotes, negotiate terms and perform contracts.

Lawful basis

The lawful basis we use for processing your data is as follows:

  • Members, Volunteers and Supporters: Consent

Who your data will be shared with

We will not share your data with any third parties except for MailChimp and Textlocal for the following purposes:

  • Members: To host our membership register and mailing lists.
  • Supporters: To host our records of consent and mailing lists.

Mailchimp’s privacy policy can be found here, and textlocal’s privacy policy can be found here.

We will not share your data with any other third parties unless you give us your specific consent, or we are required to do so by law.

How long we will keep your data

The retention period for your data is as follows:

  • Our members: For 6 years after you cease to be a member.
  • Our supporters: Until you withdraw consent. We will check that you still want to be on our mailing list(s) every 2 years.

Your rights

Under data protection law, you have the following rights:

  • To request access to the information we hold about you
  • To request correction of your personal data
  • In certain circumstances, to request the deletion of your personal data;
  • To object to processing of your personal data
  • To request restrictions on processing your personal data
  • To request transfer of your personal data
  • Where processing is based on consent, to withdraw your consent.

If you wish to exercise any of these rights, please email us.

You also have the right to make a complaint at any time to the Information Commissioner’s Office(ICO), the UK supervisory authority for data protection issues. If you have a concern about the way we are collecting or using your personal data, please email us in the first instance.